Minutes of Colchester Harrier AC online Zoom Committee Meeting 24 February 2021
|Matters arising from Minutes: KIT: SD and DS reported on meeting held via zoom with representative of Samurai. Club owed £1285 from sales. £4k of stock is available in warehouse. Cost of producing bespoke kit and numbers available at the club does not make this a sustainable option.
Essex County AA T & F Sub Committee mtg: SD attended zoom mtg. Feedback was given from members of club to help EAA formulate structure of Champs this year. Potentially 8 /9 May (there may be a contingency if restrictions do not allow for this) but a restricted schedule. Relay Champs TBC PM informed he is a member of the Executive Committee of EAA.
|SD to request balance owed Publicity campaign to sell off kit New supplier to be identified (RP to follow up a lead he has). DS to collect kit from LW
|Covid: MS: with announcement by Government on 22 February of a return to outdoor sport from 29 March. The committee would be working towards updating the RA and Action Plan to ensure CHAC is compliant with UKA Guidelines. Covid still very much in the community
|MS: Update RA for T & F RP: Update RA for outside track training SD/ DS liaise with Sodexo/ Army
|Sodexo: DS: informed he had once again contacted Sodexo requesting storage for the club. It is just CHAC and football who do not have own storage. SD and DS had requested an earlier return to training for those members who were on a BA Pathway Programme. To date no reply had been received.
|DS/ SD: ongoing
|Coach licences and DBS: Sub committees in process of ensuring all Club coaches are fully licensed for their event ahead of CHAC reapplying for Annual License to hire the track and facilities.
|SD and RP to confirm (EA Portal is not always up to date)
|SD to send AS link from UKA website AS to upload Privacy and Welfare
|Membership Secretary: Discussion about options. Agreement resulted in membership for the next 6 months (to 30th September 2021 as follows. Senior £10 (instead of £20) Junior/Post16 £5 (instead of £11.25) Social Membership £12 (with possible review for next AGM) Coach/Officials: No charge. EA Affiliation remains £15 for the entire season 01/04/21- 31/03/22: to compete this affiliation must be paid. Training Fees: DS outlined costs of running the club exceed income taken from membership alone. However as restrictions will still apply for some months it was agreed: A voluntary donation from all members who undertake a planned session by a coach to continue via DD / Bank transfer.
|PP to inform membership through usual channels. Sub Committees to inform Coaches for squad members.
|Treasurer: KM: income of £115 as voluntary contribution for training. CHAC purchased a laptop for use by Membership Secretary.
|Club Secretary: SD attended an online mtg relating to traffic issues around Abbey Fields. This is a long ongoing issue involving many parties. Members are reminded not to park illegally in the housing estate or on grass verge opposite track, penalties will be applied. Butt Road or Napier Rd car parks are available. Members are asked if they witness speeding, reckless driving to report it with date and time to SD as those involved in campaigning for speed restrictions are building up a portfolio of evidence to submit to highways.
|SD or PP to inform membership (pos with renewal information)
|Sub committees: RP and SD had submitted prior to mtg documents outlining the way in which both Sub committees wish to operate. Accepted unanimously RP: informed that a set of criteria had been agreed with regards the 2 free places for London Marathon. A Draw will be announced in due course.
|AS to post on Document and Policies section of website RP: to inform on result of London Marathon draw.
|AOB: A third-party application had been received for an ex member to re-apply. As Committee cannot accept third party applications the ex-member will be asked to apply through either Membership Secretary or Club Secretary for the full committee to consider.
|SD to inform in writing inviting applicant to contact an officer.
|Date of next meeting:
|7th April – 7pm on Zoom
|Meeting closed at 8.12 pm